TL;DR
AgentiveStaff's AI Bookkeeper connects directly to your Xero account, processes invoices, sends payment reminders, reconciles bank transactions, and helps with GST/BAS preparation, starting at A$499/month with a 7-day free trial. It's like having a bookkeeper who works 24/7, never calls in sick, and costs a fraction of traditional alternatives. Deploy in 24 hours.
The Small Business Bookkeeping Dilemma
If you run a small business in Australia, you know the drill. There are invoices to send, payments to chase, bank transactions to reconcile, and BAS lodgements looming every quarter. It's relentless work that doesn't generate revenue—but letting it slip can sink your business.
Your options? Hire a bookkeeper ($50-100+/hour), do it yourself (eating into your evenings and weekends), or outsource overseas (hello, timezone nightmares and communication barriers).
None of these are great. That's why we built the AI Bookkeeper.
What Can the AI Bookkeeper Actually Do?
This isn't a chatbot that gives you generic accounting advice. The AI Bookkeeper connects to your real systems and takes real actions:
Invoice Creation & Sending
Tell your AI Bookkeeper "Create an invoice for ABC Plumbing for 5 hours of consultation" and it's done. Connected directly to Xero, invoices are created, formatted, and sent automatically.
- • Create invoices from voice commands or text messages
- • Apply your existing Xero templates and branding
- • Schedule recurring invoices automatically
Payment Chasing
Stop awkwardly chasing clients yourself. Your AI Bookkeeper sends polite, professional payment reminders at optimal times—even at 7am on a Tuesday when open rates are highest.
- • Automatic reminders at 7, 14, and 30 days overdue
- • Customisable tone (friendly → firm → final notice)
- • Marks payments received and sends thank-you receipts
Bank Reconciliation
The AI Bookkeeper reviews your bank feed daily, matches transactions to invoices, and flags anything unusual for your review. No more month-end reconciliation nightmares.
- • Daily automatic matching of bank transactions
- • Learns your categorisation patterns over time
- • Flags duplicates, anomalies, and unmatched items
GST/BAS Preparation Support
While the AI Bookkeeper can't lodge your BAS (that requires a registered agent), it can ensure your books are clean, GST is correctly applied, and everything is ready for your accountant or BAS agent.
- • Ensures GST is correctly applied to all transactions
- • Generates BAS-ready reports for your accountant
- • Identifies missing receipts and uncategorised expenses
Real Example: A Day in the Life
Here's what happened in a single session with one of our AI Bookkeeper clients:
📋 Session Summary
- ✓ Processed 12 new invoices from job completion notes
- ✓ Sent payment reminders to 8 overdue accounts
- ✓ Marked 5 payments as received and sent receipts
- ✓ Cleaned up 23 draft bills with missing information
- ✓ Reconciled 47 bank transactions
- ✓ Flagged 3 unusual transactions for owner review
Time taken: 45 minutes. Time saved for the business owner: ~4 hours.
How Does It Work?
Getting started with your AI Bookkeeper is simple:
Connect Your Xero
We securely connect to your Xero account with read and write permissions. Your data stays in Xero—we just access it on your behalf.
Tell Us Your Preferences
How do you like your payment reminders worded? What categories do you use? We configure the AI to work the way you work.
Start Delegating
Message your AI Bookkeeper via web dashboard, private Telegram bot, or team group chat. It's like texting your bookkeeper—except they respond instantly.
Review & Approve
The AI Bookkeeper handles routine tasks automatically and flags unusual items for your approval. You stay in control without doing the grunt work.
Three Ways to Access Your AI Bookkeeper
- 🌐 Web Dashboard: Browser chat at Company-staff.agentive.au or myagentive.ai
- 📱 Private Telegram Bot: Message your AI Bookkeeper from your phone, anywhere, anytime
- 👥 Team Telegram Group: Add your team and @mention the AI Bookkeeper to delegate tasks
Simple, Transparent Pricing
Choose the AI model that fits your needs. All tiers include Xero integration, web dashboard, and Telegram access.
AI Bookkeeper
+ A$199 one-time setup fee. Xero integration included. Cancel anytime.
How Does It Compare?
| Traditional Bookkeeper | Offshore VA | AI Bookkeeper | |
|---|---|---|---|
| Monthly Cost | $2,000-4,000 | $800-1,500 | A$499 |
| Availability | Business hours | Timezone limited | 24/7 |
| Sick Days | Yes | Yes | Never |
| Response Time | Hours to days | Hours | Instant |
| Training Required | Minimal | Extensive | 24 hours setup |
| Data Location | Varies | Overseas | Sydney, Australia |
🔒 Enterprise-Grade Security
Your data never leaves Australia. All AgentiveStaff operations run on Sydney-based cloud infrastructure with enterprise-grade encryption. We maintain strict data isolation—your AI Bookkeeper only sees your business data, never anyone else's.
Xero integration uses OAuth 2.0 with granular permissions. You can revoke access at any time.
Frequently Asked Questions
Can the AI Bookkeeper replace my accountant?
No, and it's not meant to. The AI Bookkeeper handles day-to-day bookkeeping tasks—invoicing, reconciliation, payment reminders. For tax advice, BAS lodgement, and financial strategy, you'll still need a registered accountant or BAS agent. But your accountant will love you because your books will actually be clean when they need them.
What if the AI makes a mistake?
The AI Bookkeeper is configured to flag uncertain transactions for your review rather than guess. For high-value or unusual items, it asks for confirmation before taking action. You're always in control—think of it as a very capable assistant, not an autonomous decision-maker.
Does it only work with Xero?
Currently, yes. Xero is the most popular cloud accounting software for Australian small businesses, so we started there. MYOB and QuickBooks integrations are on our roadmap—contact us if you're interested.
How long does setup take?
Most clients are up and running within 24 hours. The setup includes connecting your Xero account, configuring your preferences, and a brief onboarding call to ensure everything works the way you want.
Ready to Hire Your AI Bookkeeper?
Stop spending your evenings reconciling transactions. Deploy your AI Bookkeeper in 24 hours.